wiwiScheduling & shift swaps
Build schedules, handle swaps and avoid overlapping shifts without checking with each person.
HR management.
Don't wait for month-end to hunt down the data.
Clear shifts, clear attendance and solid records for payroll reconciliation.
Which step costs you the most effort?
Attendance & time off
Track late arrivals, early departures, leave and adjustment requests with a clear audit trail.
Payroll preparation
Pull shift and attendance data together to reconcile before finalizing payroll each month.
Why HR management?
You have the information. But can you reconcile it?
Schedules and attendance don't match
Planned shifts and actual hours drift apart, so you're hunting for answers at month-end.
Requests buried in messages
Leave, shift swaps and overtime are scattered across chats — hard to approve and hard to trace.
Unclear policies
Each department reads working hours, overtime and deductions or additions differently.
Edits with no history
Attendance or pay gets changed, but no one knows who changed what, or why.
A view for every roleEach role, its own view.
Each role, its own view.
Employees know their schedule. Managers know what needs attention.
Employees
View schedules, submit requests and track approval status.
Managers
Oversee the team, approve requests and resolve discrepancies.
Payroll staff
Cross-check data, compile totals and explain the numbers when questions come up.
Business owners
See the real big picture to make decisions, without getting pulled into every message.
How Wiwi implements itUnderstand how your team works.
Understand how your team works.
Then set up the system.
Listen to how things work today
Headcount, departments, shifts and how attendance and payroll are handled now.
Clarify the rules
Working hours, overnight shifts, leave, overtime and approval flows — settled before setup.
Finalize data & permissions
Who can view, approve, edit and sign off on payroll.
Pilot & reconcile
Compare data and calculations; resolve discrepancies before rolling out further.
Hand over & operate
Training, support and an agreed approach to backups and data export.
Verify the data before payroll is finalized.
Key features
From schedules to payroll. With data you can reconcile.
Employee records
The employee information operations actually need — no unnecessary fields.
Shifts & schedules
Assign shifts, swap shifts and view schedules by day, week or person.
Time & attendance
Record late arrivals, early departures, leave and overtime under the agreed rules.
Requests & approvals
Submit requests in the system; managers approve with a clear status.
Payroll summary
Consolidate data for reconciliation before payroll is finalized.
Permissions & history
Role-based access and a change log so you can trace anything when needed.
Scope and calculation rules are confirmed after the discovery survey.
Real-world benefits
Less digging through messages. Easier answers when questions arise.
Time spent compiling
Centralized data — faster checks before payroll closes.
Discrepancies to resolve
Spot mismatches between shifts, attendance and payroll data early.
Pending requests
Track unapproved requests so nothing slips through and affects pay.
Frequently asked questions
Before you get started.
Does it handle overnight shifts?
Yes. Wiwi confirms the rules and calculations (overnight shifts, overtime, leave) before setting up the system.
What happens when someone forgets to clock in?
There's a request-and-approval process for adjustments. Every change is logged with who made it, for later reconciliation.
Who can see pay and personal information?
Access is role-based. Employees, managers, payroll staff and owners each see only what's relevant to them.
Can a finalized payroll be edited?
It can be adjusted with the right permissions, but every change must be logged with a clearly accountable person.
Number of users, legacy data migration, costs and data export rights are all clarified before implementation.
Get started with WiwiWhich step eats up
Which step eats up
your time every month?
Tell us how your team manages HR today so Wiwi can recommend the right scope.
1Share your challenge
2Clarify the rules
3Pilot & hand over
Your workforceStep 1 of 4